Freight shipping is an essential part of many businesses, and while most companies focus on base shipping rates, accessorial charges can significantly impact total shipping costs.
Freight accessorial charges are additional fees applied when a shipment requires extra services beyond standard pickup and delivery. These charges can sometimes be unexpected, but understanding them can help businesses plan better and control their shipping expenses.
In this article, we’ll break down what freight accessorial charges are, common types, and how to minimize these costs while keeping your supply chain efficient.
What Are Freight Accessorial Charges?
Freight accessorial charges are fees added to a shipment when extra services are required beyond basic transportation. These charges exist because some deliveries require additional labor, equipment, or time that goes beyond standard LTL (Less-Than-Truckload) shipping.
Carriers implement accessorial fees to fairly compensate for these additional services while keeping base shipping rates competitive. Understanding these charges helps businesses anticipate costs and avoid surprises on freight invoices.
Common Types of Freight Accessorial Charges
Different situations can lead to accessorial charges. Below are some of the most common fees shippers may encounter.
1. Liftgate Service
If a consignee does not have a loading dock or forklift to unload freight, a liftgate-equipped truck is required. A liftgate is a hydraulic platform attached to the back of a truck that lowers freight to ground level.
- Common for residential deliveries or small businesses without docks.
- Typically results in an added fee per shipment.
- Can be avoided by ensuring the receiver has proper unloading equipment.
2. Inside Delivery
Inside delivery fees apply when a driver must bring freight beyond the truck’s immediate unloading point.
- Often necessary in hospitals, malls, or buildings with special access requirements.
- Requires extra time and labor, justifying the additional charge.
- Can be avoided by arranging for on-site personnel to handle the final movement of freight.
3. Limited Access Locations
Certain delivery locations require extra coordination, leading to limited access charges. These locations often include:
- Schools and universities
- Construction sites
- Military bases
- Storage units
- Churches
Since these deliveries often involve restricted entry, carriers may charge extra for added logistics and waiting times.
4. Residential Delivery
Freight carriers classify residential deliveries separately because they typically lack loading docks.
- May involve restricted truck access due to narrow streets or local regulations.
- Liftgate service is often needed, increasing costs further.
- Businesses shipping to home-based customers should factor this cost into pricing.
5. Reclassification & Reweigh Charges
If the declared weight or freight class is incorrect, carriers will adjust it and charge the shipper accordingly.
- Freight classification follows NMFC (National Motor Freight Classification) standards.
- If a shipment is under-declared, the carrier will correct it and apply additional charges.
- Preventable by using accurate weighing methods and confirming freight class before shipping.
6. Detention Fees
Carriers allow a set amount of free time for loading and unloading, usually between 30-60 minutes. If this time is exceeded, detention fees apply.
- Often occurs when warehouse staff is unprepared for a scheduled pickup or delivery.
- Can be reduced by ensuring efficient loading/unloading operations.
7. Redelivery Fees
If a shipment cannot be delivered on the first attempt, the carrier will charge for redelivery. Common reasons include:
- Business being closed at the time of delivery.
- Incorrect address provided by the shipper.
- Refusal of freight due to unpaid invoices or miscommunication.
To prevent redelivery charges, double-check address details and confirm delivery appointments.
8. Storage Charges
Freight terminals offer free storage for a limited time, usually 48 hours. After that, storage fees apply.
- Charges can accumulate quickly if shipments are delayed.
- Proper scheduling can help avoid unnecessary storage costs.
9. Hazardous Materials Fees
Shipments containing hazardous materials (HAZMAT) require special handling, documentation, and carrier certifications.
- Additional costs cover compliance with federal safety regulations.
- Fees vary based on the type and classification of hazardous materials.
10. Fuel Surcharge
Fuel surcharges fluctuate based on fuel price indexes. Although not technically an accessorial charge, it significantly impacts overall shipping costs.
- Adjusted weekly based on DOE fuel price data.
- Higher fuel prices lead to increased freight costs.
How to Minimize Freight Accessorial Charges
Accessorial charges can add up quickly, but proactive planning can help mitigate unnecessary fees.
1. Accurate Shipment Details
- Declare the correct weight and freight class to avoid reclassification fees.
- Use certified scales and NMFC classification tools.
2. Proper Packaging & Labeling
- Secure packaging minimizes the risk of damage and special handling charges.
- Clearly label shipments with accurate addresses and delivery instructions.
3. Efficient Loading & Unloading
- Ensure shipments are ready for pickup to avoid detention fees.
- Have dock staff prepared to receive deliveries on schedule.
4. Schedule Deliveries Strategically
- Choose commercial delivery points over residential locations when possible.
- Ensure consignees are available during scheduled delivery times.
5. Partner With a Reliable LTL Carrier
- Work with a carrier that offers transparent pricing and helps navigate accessorial charges.
- Discuss specific shipping needs upfront to avoid hidden fees.
Why Choose On Track Freight Systems for Cost-Effective LTL Shipping?
At On Track Freight Systems, we understand that freight accessorial charges can be frustrating and costly. That’s why we provide:
- Transparent Pricing: Clear, upfront cost breakdowns so you know what to expect.
- Expert Guidance: Our team helps customers optimize their shipping strategies to minimize unnecessary fees.
- Reliable Service: Decades of experience in LTL shipping ensure timely pickups and deliveries with fewer delays.
- Customized Solutions: Whether you need liftgate service, inside delivery, or specialized freight handling, we tailor our services to fit your needs.
Need an LTL quote with clear pricing? Get a free, no-obligation estimate today.
